DESCRIPTION

Executive Directory of Secretaries allows you to target individuals that work in schools, hospitals, corporate settings, government agencies, or legal and medical offices. A secretary, or administrative assistant, is a person whose work consists of maintaining files, operating telephones, typing letters and other clerical functions, confirming meetings, and scheduling appointments. These functions may be entirely carried out to assist one other employee or may be for the benefit of more than one such. In other situations, a secretary is an officer of a society or organization who deals with correspondence, admits new members and organizes official meetings and events.

Secretaries serve as information and communication managers for an office; they plan and schedule meetings and appointments; organize and maintain paper and electronic files; manage projects; conduct research; and disseminate information by using the telephone, mail services, Web sites, and e-mail. They may also handle travel and guest arrangements. Secretaries and administrative assistants use a variety of office equipment, such as fax machines, photocopiers, scanners, and videoconferencing and telephone systems. In addition, secretaries and administrative assistants often use computers to do tasks previously handled by managers and professionals; they create spreadsheets, compose correspondence, manage databases, and create presentations, reports, and documents using desktop publishing software and digital graphics. They may also negotiate with vendors, maintain and examine leased equipment, purchase supplies, manage areas such as stockrooms or corporate libraries, and retrieve data from various sources.

In a number of organizations, secretaries and administrative assistants work in teams to work flexibly and share their expertise. Many secretaries and administrative assistants provide training and orientation for new staff, conduct research on the Internet, and operate and troubleshoot new office technologies. Some secretaries and administrative assistants, such as legal and medical secretaries, perform highly specialized work requiring knowledge of technical terminology and procedures.

High school graduates who have basic office skills may qualify for entry-level secretarial positions. They can acquire these skills in various ways. Training ranges from high school vocational education programs that teach office skills and typing to 1-year and 2-year programs in office administration offered by business and vocational-technical schools, and community colleges. Many temporary placement agencies also provide formal training in computer and office skills. Most medical and legal secretaries must go through specialized training programs that teach them the language of the industry. Virtual assistant training programs are available at many community colleges in transcription, bookkeeping, website design, project management, and computer technology. Secretaries and administrative assistants should be proficient in typing and good at spelling, punctuation, grammar, and oral communication. Employers also look for good customer service and interpersonal skills because secretaries and administrative assistants must be tactful in their dealings with people. Discretion, good judgment, organizational or management ability, initiative, and the ability to work independently are especially important for higher-level administrative positions.

Secretaries purchase binders, calculators, calendars, chairs, desk accessories, desks, dictionaries, envelopes, file folders, hanging folders, highlighters, hole punches, indoor plants, labels, lamps, letter trays, lunch boxes, manila file folders, memo pads, mouse pads, office décor, office furniture, paper, paper clips, pencil holders, pencils, pens, personal organizers, planners, rolodexes, scissors, shipping supplies, staplers, staples, stickers, sticky notes, tape, tape dispensers, waste baskets, and workspace organizers.

PROFILE

ORDERING INSTRUCTIONS

• 5,000 Name Minimum Order $0.00 Minimum Price
• 85% Net Name available on orders of 50,000 or more
• Exchange is not available
• Broker Commission 20% on base
• Agency Commission 15% on base
• Reuse is available on orders of 1,000
• Cancellation fee at $100.00/F